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Registrar

Request Requirements

CHED-CAV REQUIREMENT FOR BSMT/BSMARE
  • Basic Training Grades (BT grades) photocopy
  • Basic Training Certificate (BTC) photocopy
  • Ships Simulator Familiarization Certificate (SSF) photocopy
  • Students Request Form ACA-034
  • Application for Graduation/Completion
  • Evaluated Curriculum
  • CAV Letter Request
REQUIREMENTS FOR CHED-CAV (CERTIFICATION AUTHENTICATION AND VERIFICATION) ABROAD AND LOCAL PURPOSES
  • Letter of Confirmation –original and two (2) certified photocopies
  • Special Order (S.O.) – two (2) certified photocopies
  • Special Order (S.O.) – two (2) certified photocopies
  • Diploma –original and two (2) certified photocopies
  • Official Transcript of Records –original and two (2) certified photocopies
REQUIREMENTS FOR SPECIAL ORDER (SO) GRADUATES IN BS IN MARINE TRANSPORTATION/BS IN MARINE ENGINEERING: FOR 12 MONTHS RATINGS
  • LOGBOOK- FULLY ACCOMPLISHED (pp.8,9,13&14) 2- photocopies
  • DAILY JOURNAL
  • BIRTH CERTIFICATE DULY AUTHENTICATED– 3 PHOTOCOPIES
  • SEAMAN’S BOOK
    • First page(with 2 pieces recent 2×2 picture)
    • Vessel’s entry (2 photocopies)
    • Philippines Arrival & Departure (2 photocopies) for International board only
  • PASSPORT
    • First page with picture (2 photocopies)
    • Arrival & Departure page (2 photocopies)
  • MONTHLY CREW LIST WITH MDSD (Masters Declaration of Safe Departure) for Domestic on board only– 4 photocopies
  • CERT. OF VESSEL’S REGISTRY (4 phtocopies)
  • PROJECT WORKS (refer to the last page of logbook)
  • COMPANY SEA SERVICE (NOTARIZED) – 3 photocopies
  • 2 pcs. 2×2 picture ( uniform w/o cap, Bar)
  • 1 pc. LONG BROWN ENVELOPE
REQUIREMENTS FOR SPECIAL ORDER (SO) GRADUATES IN BS IN MARINE TRANSPORTATION/BS IN MARINE ENGINEERING: FOR 36 MONTHS RATINGS
  • BIRTH CERT. (NSO AUTHENTICATED) 3 PHOTOCOPIES
  • SEAMAN’S BOOK
    • First page (w/ picture- 2 photocopies)
    • Vessel’s Entry – 2 photocopies
    • Arrival & Departure – 2 photocopies (for International on board)
  • Passport
    • First page with picture – 2 photocopies
    • Arrival & Departure page- 2 photocopie
  • COMPANY SEA SERVICE (NOTARIZED)           3 photocopies
  • CERTIFICATE OF VESSEL’S REGISTRY(FOR DOMESTIC ON BOARD)– 4 photocopies
  • 2 pcs. 2X2 PICTURE (Uniform w/o cap, Bar)
REQUIREMENTS FOR THE AUTHORIZED REPRESENTATIVE IN RELEASING OF DOCUMENTS:
  1. Notarized Special Power of Attorney (S.P.A.)
  2. Photocopy of Representatives Valid I.D.
  3. Photocopy of Students ID
SCHEDULE FOR THE RELEASING OF RECORDS/DOCUMENTS
  1. TRANSCRIPT OF RECORDS (TOR)
    • One (1) week after the requested date provided that the CHED MEMORANDUM ORDER (CMO), CAV, SPECIAL ORDER (S.O.) from CHED/TESDA is already with the Registrars Office.
  2. DIPLOMA
    • One (1) week after the requested date provided that the Special Order (S.O) from CHED is with the Registrars Office.
  3. CERTIFICATION
    • Two (2) working days after requested date and this covers the Certification for Enrolment and the like.
  4. HONORABLE DISMISSAL and Informative Copy (purposes of transferring)
    • Regular Days – Three (3) working days after the requested date.
    • Peak Days- Seven (7) working days after the requested date.
  5. HONORABLE DISMISSAL, TRANSCRIPT OF RECORD, FORM 137A, HIGH SCHOOL CARD AND BIRTH CERTIFICATE (for purpose of withdrawing) 
    • Three (3) working days after the requested date.